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FAQ & Rules

FAQ & Rules

Frequently Asked Questions

Q. When do online entries close?
A. Wednesday 6 September 2017 midnight

Q. Will I get my complimentary jersey?
A. All entries received by the June 3, 2017 will receive a complimentary jersey.

Q. Where can I collect my registration pack?
A. Registration is located in the Laidley room at Spicers Hidden Vale from 0630 hrs Saturday (follow the signs). You can only collect jerseys and merchandise at the event (not beforehand).
 
Q. Can I enter on the day?
A. Sorry, entries will not be accepted on the day of the Event.
 
Q. Is there a bottle drop?
A. Yes, we will provide a bottle drop service to the following points around the course inc. 7km-25km, 35km-70km. Drop bottles to registration Saturday or before 0630hrs Sunday morning.
 
Q. Is camping available Friday, Saturday and Sunday nights?
A. Yes, please pay the appropriate camp fees when entering online.
 
Q. Can I ride at Spicers Hidden Vale before the Epic.
A. Yes.  Hidden Vale Adventure Park is open – $10 per rider. Visit the Trail-head office for a trail map. The full Epic course is unable to be ridden before the Event, only trails open and signed.
 
Q. Can we ride the trails outside of our event times during the Epic weekend
A. For the safety of all participants the Park is closed and only those riders entered in the selected events that are in progress are permitted to be on the property roads and trails.
 
Q. So how do I get to Spicers Hidden Vale?
A. Easy! Spicers Hidden Vale is just 55 minutes drive from Brisbane. Follow the signs to Ipswich, then the Warrego Hwy, then all directions to Rosewood and Grandchester.
 
Q. Can we have a fire or cook with fire?
A. Sorry – fires are not permitted. 
 
Q. Are we allowed to bring pets to the event?
A. We have a very strict no domestic animal policy. Hidden Vale Adventure Park is a nature refuge.

Location: 

Spicers Hidden Vale
617 Grandchester Mt Mort Rd,
Grandchester  Q  4340

Getting There:

Directions from Brisbane 

Directions from Toowoomba

Enter via the Spicers Hidden Vale delivery access, the right-hand driveway at the main entry of Spicers Hidden Vale. Follow the signage and marshals will direct you to the parking area.

NB: IF COMPETING IN THE MTBA NATIONAL SERIES BELOW CLICK THE FOLLOWING LINK TO SEE MTBA RULES THAT WILL APPLY TO YOUR CYCLE EPIC RACE: https://www.mtba.asn.au/event/xcmnationalseries/#2017xcmnationalseasonguidelines

RACE OFFICIALS AND MARSHALLS  Riders and support crew/non-riders must obey the directions of Race Officials and Marshalls at all times.

CATEGORIES  The age for age-based categories is the rider’s age on 31/12/2017. A rider can only enter one category in the race. A rider cannot change entry category once the race has started.

THE COURSE  The course will be marked by arrows, signs and bunting. Riders must follow the course and it is the sole responsibility of the rider to stay on the course. A rider who leaves the course for any reason must return to that same point on the course to resume the race.

CHECKPOINT AREAS  Checkpoint areas are part of the course. All riders will pass through them during the race. Please keep the traffic flow area clear.

HELMETS  International Standards approved bicycle helmets must be worn at all times while riding a bike during competition and practice.

ATTACHING YOUR BIKE NUMBER PLATE  Attach your bike number to the front of your bike using at least 3 ties, securely fastening it to the handle bar and ensuring that can be easily seen from the front. Your number should be in front of the brake cables and not wrapped around any part of the bike. The number cannot be altered, obscured, cut or de-faced. Solo and Team riders will receive 1 front number plate. Riders will each have specific number ranges and colours to easily identify on course.

TEAM RIDERS  Teams ride the entire course together, within 100 metres of each other. Team options are available for Epic 87km and Pursuit 50km

WITHDRAWING FROM THE RACE  Riders may withdraw from the race at any time. If they choose to withdraw, they must notify the event staff at the timing tent. A rider who withdraws is not allowed to rejoin or resume the race. They must remove their race numbers and cannot ride on the course for the remainder of the event.

MEDICAL ASSISTANCE  General first aid care during the race is provided by our Medical team. If you are injured and assisted back to the event centre, then your result will not be recorded. Following treatment, the Race organiser will make a decision on whether you are allowed to continue the race, based on available medical advice.

MECHANICAL ASSISTANCE  Mechanical assistance during the race (repair and material) can be provided from other riders entered in the race while on-course however there is no obligation on a rider to help another rider. If you have a mechanical, continue to walk your bike along the course to the next marshal for assistance. If you shortcut the course to return to the start/finish or are assisted back to the start/finish, then your result will not be recorded, please notify the staff at the timing tent.

TIMING  Times will be recorded via electronic timing transponders attached to your race numberplates. Electronic Timing transponders will be provided to every rider competing in Mini, Minor, Chaser, Pursuit or Epic races. To have race times recorded, riders MUST have their race numberplate (with transponder) attached to the front of their bike from race start through to race finish. Number plates must be attached to the front of bike and must be visible for backup recording at race finish. Riders completing the 87km Epic race will also receive a split time at the 50km mark. NO TRANSPONDER – NO TIME

RESULTS  Progress results will be published at regular intervals throughout the race. To receive these updates via your smart phone, please visit: www.timingresults.com.au/event-results for more information. Provisional final results for Saturday will be published at 15:30 hrs before Saturday’s presentations. Saturday’s final results will be published at 15:45 hrs. Provisional final results for Sunday will be published at 14:30 hrs before Sunday’s presentations. Sunday’s final results will be published at 14:45 hrs.

PODIUM PRESENTATIONS  The presentations and awards for Saturdays racing will be held at 16:00 hrs. The presentations and awards for all categories will be held on Sunday at 15:00 hrs. Podium riders must be present in order to receive their prizes.

PASSING Riders walking their bikes must give way to a rider who is riding. If you are walking your bike, make sure you leave plenty of room for those riding to pass. The rider being overtaken has the right of way (unless they are walking their bike) until the overtaking rider is past and clear by one bike length. If you want to pass the rider in front on single track, call out “TRACK”. When the rider in front feels it is safe to pass, they will pull over to one side and call “PASS”. They may also call out “ON MY LEFT / ON MY RIGHT”. Let the rider in front know what you are doing by calling “ON YOUR LEFT / ON YOUR RIGHT”. If there will be more than one rider passing, let the rider in front know that as you pass them by calling, for example, “TWO MORE COMING THROUGH”. If you do not make this call, the rider in front will assume you have decided not to pass and will return to the centre of the track. The rider in front is under no obligation to let you pass, but slower riders and lapped riders should not delay faster riders unless it is unsafe to let them pass. Remember, if you are the overtaking rider, the conditions you feel are safe may not be considered safe by the rider you want to overtake. They may be less experienced than you, or they may have seen something on the track that you have not. Overtaking is not allowed on bridges or constructed ramps.